Licence Leakage Audit
Our Licence Leakage Audit is designed to help you find where your monthly or annual licence spend is, help identify the right licence fit for your staff members and attempt to save cost and increase value.
Stop paying for software your business no longer needs.
Software licences rarely stay under control by themselves. They grow as new employees join, stretch across different departments and quietly remain active long after projects, roles or staff have changed.
Over time, businesses can accumulate unused seats, duplicated platforms, oversized plans and forgotten subscriptions. The result is unnecessary spending, inconsistent access controls and potential security blind spots.
We use our in-house proprietary AI Agent to get insight into your licences
Our audit combines accounting data, identity information, staff requirements and industry comparisons to build a practical view of your licence posture.
01
WEEK ONE
Connect, analyse and compare
1
Connect securely to Xero
We establish a secure, scoped Private API connection to your Xero accounting environment.
2
Identify recurring software expenditure
We analyse outgoing payments and invoices, focusing on common technology vendors such as Microsoft, Google Workspace, Claude, OpenAI and other SaaS providers.
3
Compare spend with your workforce
We compare your licence expenditure against Identity Provider data, including the number of active staff and user accounts within your organisation.
02
WEEK TWO
Investigate, validate and recommend
4
Look beneath the licence totals
We lift the hood on your subscriptions to understand how plans, features, add-ons and individual licences are actually being used.
5
Understand the needs of your staff
We validate business requirements with relevant teams so that cost reductions do not remove functionality people genuinely depend on.
6
Deliver practical recommendations
We identify opportunities to remove, downgrade, consolidate, secure or renegotiate licences, supported by a prioritised action plan.
How does your software spend compare?
Once we understand your organisation’s size, workforce and software expenditure, we can compare your position with businesses of similar sizes and industry verticals.
This provides more context than simply identifying a high invoice. It helps reveal whether your overall technology spend, licence density and product mix appear reasonable for an organisation like yours.
Cost leakage and security blind spots often overlap.
Unused licences
Paid seats assigned to inactive users, former staff or accounts that are no longer required.
Duplicate platforms
Different teams paying for multiple tools that deliver substantially similar capabilities.
Oversized plans
Premium subscriptions where the additional features are not being used or adopted.
Decentralised purchasing
Subscriptions purchased outside normal procurement, IT or governance processes.
Orphaned access
Applications that remain accessible after employees, contractors or partners have departed.
Renewal exposure
Upcoming commitments, automatic renewals or annual contracts that require early action.
A healthier licence posture, viewed through unbiased eyes.
Don’t just cancel subscriptions, our audit is designed to reset your licence environment in a way that supports productivity, improves governance and creates sustainable change.
Our recommendations balance commercial savings with security, employee experience and operational requirements.
Clear information your business can act on.
01
Vendor register
A consolidated view of identified software vendors and recurring expenditure.
02
Licence posture summary
A high-level assessment of licence volumes, plans, identities and potential leakage.
03
Benchmark comparison
Contextual comparison against organisations of similar size and industry.
04
Prioritised recommendations
Actions categorised by potential savings, risk, effort and operational impact.
05
Security observations
Potential blind spots involving access, identity lifecycle and unmanaged software.
06
Executive presentation
A clear walkthrough of the findings, opportunities and recommended next steps.
Find out where your software spend is going.
Book a Licence Leakage Audit with Unify Services and receive a clearer view of your recurring technology expenditure, user requirements and potential opportunities.
Request an initial consultation
Tell us a little about your organisation and current software environment.
Prefer to speak directly? You can call 24×7 on 1300 UNIFY S to speak with our reception.